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ADMINISTRATION |
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Responsibilities
& Powers of Administrative Staff |
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1. Director
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Subject to the supervision
and general control of the University, the Principal of
a constituent college, shall be responsible for: |
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1.
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Academic growth of the college/institute
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2.
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Supervision of and active participation in Teaching,
Research, and Extension services of the college/institute
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3.
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Promotion and Supervision of academic programs
such as orientation courses, seminars, in-service
and other training programs, organized by the
University/college/institute for enhancing academic
competence of the faculty members.
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4.
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Admission of students in accordance with the
procedure prescribed by the University.
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5.
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Maintenance of discipline of the college/institute;
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6.
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Ensuring efficient management of the college/institute
libraries, laboratories, hospitals, gymnasium
and hostels.
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7.
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Ensuring maintenance of records relating to receipts,
expenditures and maintenance of accounts and submission
of quarterly statements of accounts to the University.
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8.
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Observance of provisions of the Accounts Code
of the University.
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9.
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Correspondence relating to the administration
of the college/institution;
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10.
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Administration and supervision of curricular,
co-curricular/extra-curricular or extra-mural
activities, and welfare activities of the college/institution
and maintenance of records.
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11.
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Observance of Byelaws and Rules and Orders issued
there under by the University from time to time.
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12.
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Submission of half-yearly reports of all activities
(academic, research, extra-curricular and administrative)
to the University.
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13.
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Supervision of college/institute examinations,
including that of setting of question papers,
for the college/institute examinations, moderation
and assessment of answer papers and other related
work.
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14.
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Supervision of work related to University examinations,
as may be assigned.
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15.
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Appraisal of Assessment Reports of teachers and
administrative staff and initiation of measures
for human resource development.
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16.
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Observance and implementation of directives issued
by respective central councils and the University
from time to time.
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17.
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Any other work relating to the college as may
be assigned to him/her by the University from
time to time.
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2. Assistant Registrar
(Finance & Administration): |
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1.
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He shall be the Chief Administrative Officer
of the Institute. He shall be work directly under
the direction & control of the Director.
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Act as custodian of
the records, the common seal of the institute and
such other property of the institute. |
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Conduct the official
correspondence on behalf of the authorities of the
Institute. |
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Represent the institute
in suits or proceedings by or against the institute. |
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Admission of students
in accordance with procedure prescribed by the University
& maintenance of discipline in the institute. |
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Correspondence relating
to the administration of the institution. |
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Supervise the work of overall Administration
section, custodian of personal files, records
and maintain all service books by making timely
entries up to date.
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He shall monitor probation period and release
increments as well as maintain confidential records
of teaching and non teaching staff.
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He shall monitor vacancies
and initiate all actions leading to selection and
issue of orders. |
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Any other duties
assigned by the Vice Chancellor from time to time.
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3. Accountant |
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| 1. |
Exercise supervision over the funds of the Institute
and advice the Registrar / O.S. as regards the
financial matters of the institute.
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Prepare annual estimates, budget and statements
of account for submission to the Finance Committee
& Board of Management as per the requirement
of the University.
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Ensure that the limits fixed in the budget estimates
of the institute for recurring expenditure for
the year are not exceeded, and that all allocations
are expended for the purposes for which they are
granted or allocated.
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Keep watch on state of the cash and bank balances.
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Keep watch on progress of collection of revenues
and advice the Registrar / O.S. on the methods
to be employed for collection.
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Verify supplier's bills, scrutinized statement
of expenses against advances, scrutinize and process
refund applications from students.
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Follow-up fine collection & maintain cheque
issue register, arrange to deposit cash in banks
and withdrawals when necessary.
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Maintain all necessary accounts books required
for annual audit as per requirement & keep
it up dated with the help of his assistance.
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Maintain monthly receipts &
payments statement, ensure monthly bank reconciliation
statement and organize annual audit. |
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Ensure preparation and timely
submission of monthly salary reports and claims
of visiting staffs. |
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Issue "NO DUES" certificate,
Salary Certificate to staff as per their requirement. |
| 12. |
He shall be responsible for Income Tax deduction
from staff salary, payments to suppliers etc &
issue TDS certificates to them.
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He shall be responsible for preparation
& submission of Form No 24 Q & Form No.
26 Q, i.e. Income Tax returns. |
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Any other duties assigned by
the Registrar / O.S. from time to time. |
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4. Store Keeper |
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| 1. |
Maintenance of stock & its
disbursement. |
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Receiving of material by checking
against delivery challan (quantity) & quality
to be checked by HOD. |
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Entry of received material in
GPR (General Purchase Register). |
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Issue material as per requirement
by making entries in Indent Book. |
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Maintain statutory record required
for store control. |
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Making arrangement for internal
& annual stock checking & verification from
time to time. |
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Maintain catalogues, price lists,
and quotations for proper placement of orders. |
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Placing orders & making arrangements
for proper follow up for execution of the same. |
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5. Accounts Clerk / Cashier
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| 1. |
Preparation of cash payment vouchers,
bank vouchers, journal vouchers, various receipts
etc. |
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Keep record of various fees received
from students from time to time. |
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Preparation of cheques for all
payments after duly verified. |
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Co-ordinating with bank for preparation
of demand drafts for release of funds. |
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Issuing cheques books from the
bank as and when required. |
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Daily closing of cash balances
& maintain daily cash book. |
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Maintain reasonable cash in hand
as per specified limit. |
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Recording daily transactions
in the books of accounts. |
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Timely deposition of cheques and
demand drafts in the bank and ensure safe custody
of cheque books, deposit slips etc. |
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Any other duties assigned by the
Accountant from time to time |
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6. Librarian |
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| 1. |
Maintenance
general discipline in library. |
| 2. |
Making list of books/Journals
to be purchased. |
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Following the procedure
to purchase the books. |
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Helping faculty and
students to get relevant information from net. |
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Cataloging and classification
of books. |
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7. Placement Officer
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| 1. |
Creating
database for companies. |
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Contacting companies
HR division and create necessary material for them. |
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Arranging Campus Interviews. |
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Making database for
passed out students and their placement. |
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Preparation necessary
material for helping students for higher studies
and Project. |
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